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Coordination at project level is done principally through regular meetings attended by Project Coordinators, the PSCs and the Agency. These meetings will be convened separately for each project at regular intervals, preferably every two years. Project coordination meetings deal with the technical aspects of the project and make recommendations to the meetings of the Technical Working Group. They should be held sufficiently in advance of the Technical Working Group Meetings to allow effective feedback. Project Coordinators should make themselves available for coordination meetings and contribute effectively towards their success.

Each Project Coordinator must ensure that all information relating to the project flows smoothly to all national institutions that are working on similar programmes. He should report on progress made at the national level and reflect in the Annual Report and National Workplan the needs of all national institutions involved in the project.