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INITIATION OF AFRA PROJECTS

Ideas for AFRA projects should be initiated by the AFRA TWGM. The ideas are discussed during the meeting of the TWGM and adopted by the majority of the participants in order to be considered as a regional development issue. Project ideas may also be initiated by the AFRA-PMC and supported by other sources, including other regional organizations, the IAEA, donor organizations or research institutions. The TWGM should recommend the programme of AFRA on an annual basis for approval by the AFRA Meeting of Representatives, based on the Regional Strategic Cooperation Framework.

Ideally, project ideas should develop at joint discussions, analysis and negotiation among the concerned parties; e.g. Project Coordinators from AFRA countries, IAEA Technical Officers, PSCs and AFRA National Coordinators.

DESIGN AND FORMULATION OF AFRA PROJECTS

The Agency will provide administrative and technical backstopping for the design, formulation and implementation of AFRA projects.  The AFRA-PMC will establish annually a schedule of work and modalities for the design, formulation and implementation of projects which will be in full agreement with the countries participating in the project and be consistent with the Agency Statute and Procedures, the Agency Health and Safety Regulations, and the Peaceful Uses Undertaking.

The ownership and leadership for the formulation of new projects remain with AFRA.

Project design work will be carried out by project formulation committees comprising of small teams of regional experts, including AFRA Project Scientific Consultants and the Focal Points of AFRA Regional Designated Centres. The AFRA Project Scientific Consultants will lead the teams.

The terms of reference of these committees are the following:

  • Analyse past and present assistance in the field;
  • Assess impact achieved, weaknesses and constraints;
  • Identify regional priority needs and appropriate solutions;
  • Clearly describe the role and relevance of the nuclear technology to achieve the project objective
  • Taking the above into consideration and also being guided by the approved Project Concept, the Project Formulation Committee will, using the Project Document Template provided on PCMF, design the project using the Logical Framework Matrix methodology;
  • Prepare a questionnaire to assess the readiness of Member States to participate in the project.

The project formulation committees will submit their draft project designs to the AFRA Programme Management Committee for final endorsement and onward transmission to the AFRA Chair.

 

. For all new AFRA projects, the project formulation committee will prepare a technology specific questionnaire based on technical criteria to assess Member States capacity to participate in the projects. For new projects funded by the IAEA, the Project Scientific Consultants will also develop technical criteria which will be attached to the regional project concepts and included later on during the formulation of the project document. Member States will be requested to fulfil these criteria to participate in new AFRA projects.

The Agency will identify the experts in the field and arrange for their travel to the host country of the design and formulation meeting. The Agency may also take part in this exercise. The costs of the meeting will be charged to the AFRA Project on “Management of AFRA Programme”.

IMPLEMENTATION OF AFRA PROJECTS

Each Government participating in a project shall implement the relevant project components assigned to it and shall make available the necessary facilities and personnel for the implementation of the project and take all reasonable and appropriate steps for receiving experts, fellows, participants in training courses, etc.

Each participating Government through the National Coordinator shall submit to the Agency an annual report on the implementation of the components of the project assigned to it during a given year. The report shall be submitted prior to the end of December of that year. These reports will be taken into account in the preparation of the draft annual report to be considered by the TWGM. The draft annual report shall be sent by the Agency to the National Coordinators not less than 3 weeks prior to the date of the meeting.

The TWGM through the AFRA-PMC has overall responsibility for the supervision of the implementation of AFRA projects. The AFRA-PMC shall review, during its meetings, the participation of Member States in AFRA projects and shall apply the criteria of participation for each case to be reviewed.

Wherever possible, provision of experts for AFRA projects should be from within AFRA countries since AFRA is essentially focused on Technical Cooperation amongst Developing Countries (TCDC). Similarly, wherever possible, maximum use should be made of the training opportunities offered by AFRA countries for fellowship training, and scientific visits.

AFRA Members States which can offer the services of experts should forward personal and technical data relating to such persons to the Agency and such information should be continuously updated. It is extremely desirable for AFRA countries to offer cost-free experts and host training activities at “no cost” to the AFRA Programme.

The Agency will use UNDP offices for providing the services which UNDP offices provide to other Agency projects, such as clearance of equipment, issuing of airline tickets to participants, etc.

The Agency will also make evaluations of completed AFRA projects and make them available to all AFRA Members.

MONITORING AND EVALUATION OF AFRA PROJECTS

Coordination at project level is done principally through regular meetings attended by Project Coordinators, the PSCs and the Agency. These meetings will be convened separately for each project at regular intervals, preferably every 2 years. Project Coordination meetings deal with the technical aspects of the project and make recommendations to the TWGM. They should be held sufficiently in advance of the TWGM to allow effective feed-back. Project Coordinators should make themselves available for coordination meetings and contribute effectively towards their success.

Each Project Coordinator must ensure that all information relating to the project flows smoothly to all national institutions that are working on similar programmes. He/She should report on progress made at the national level and reflect in the Annual Report and National Work plan the needs of all national institutions involved in the project.